Pediatric Melanoma Summit

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Date of Event: 
Fri, 2018-09-21 to Sun, 2018-09-23
Great Wolf Lodge
100 Great Wolf Drive
Grapevine , TX 76051
US

 

The Melanoma Research Foundation will host the 5th Annual Pediatric Melanoma Summit on September 21-23, 2018 in Grapevine, TX at the Great Wolf Lodge! 

Registration is now open and a draft agenda will be posted soon! Space is limited so reserve your spot today!

 

EVENT DETAILS 

The Melanoma Research Foundation (MRF) is excited to host the 2018 Pediatric Melanoma Summit for young melanoma patients and their families. The Summit will provide educational and support resources to this growing population. Attendance is FREE but registration is required by Wednesday, August 15, 2018.

Registration for the event does NOT reserve your hotel room. ALL room arrangements, including a list of all family members (please indicate if they are a child or an adult) and arrival and departure dates, must be made through the MRF's Logistics Coordinator, Niamh Connolly, at nconnolly@melanoma.org or (202) 742-5919.  Room reservations must be made by Wednesday, August 15, 2018. Please use the subject line "2018 Pediatric Summit Room Reservation" in the email. 

Who should attend:

The Pediatric Melanoma Summit is for pediatric melanoma patients and their families. We have 50 rooms reserved. Space is limited and will be given on a first-come, first-serve basis. If your plans change and you are no longer able to attend, it is very important that you inform us immediately so that we may release your room and allow another patient and their family to take your place. 

Reserving your room:

The MRF will pay for one room and the taxes for each patient and their family at the Great Wolf Lodge for the nights of Friday, Sept. 21 and Saturday, Sept. 22. Guest rooms sleep 6 and have two queen beds, one sleeper sofa and one bathroom. Guests will be asked to provide a credit card for incidentals but will not be charged for the stay at the hotel. Access to the water park is included with the room. ALL room arrangements, including a list of all family members (please indicate if they are a child or an adult) and arrival and departure dates, must be made through the MRF's Logistics Coordinator, Niamh Connolly, at nconnolly@melanoma.org or (202) 742-5919.  Please use the subject line "2018 Pediatric Summit Room Reservation" in the email. 

*The MRF is only responsible for booking ONE room per family. Any extra room reservations must be made directly with the Great Wolf Lodge and the discounted rate cannot be guarateed. 

Arriving before/Staying after the event:

A discounted rate of $164.00 will be offered to you for the nights of Thursday, September 20 and Sunday, September 23 should you want to come early or stay late. ALL room arrangements, including a list of all family members, whether they are a child or an adult, and arrival and departure dates, must be made through the MRF's Logistics Coordinator, Niamh Connolly, at nconnolly@melanoma.org or (202) 742-5919. Please use the subject line "2018 Pediatric Summit Room Reservation" in the email. 

Financial Assistance:

Financial travel assistance is available for patients and their immediate family members. Assistance will be available on a first-come, first-serve basis. To reserve your financial assistance, download the Financial Assistance Form, fill it out, and email it to the MRF's Logistics Coordinator, Niamh Connolly, at nconnolly@melanoma.orgPlease use the subject line "2018 Pediatric Summit Financial Assistance" in the email. 

Meals during the event:

The MRF will provide a welcome dinner on Friday evening, breakfast, lunch and dinner on Saturday and breakfast and lunch on Sunday. All meals and snacks outside of those provided will be on your own. 

For young children:

The agenda will accomodate children from around the age of 3 and up. Children younger than 3 are also invited to attend but may need more parental supervision than the other children. We will try to secure a baby-sitting service but for liability reasons, are unable to ask MRF volunteers so serve as child care providers.  

Travel Arrangements:

You are responsible for making your travel arrangements to and from the Grapevine area. The Great Wolf Lodge in Grapevine, TX is located approximately 8 miles north of the Dallas/Fort Worth International Airport. The Great Wolf Lodge has a shuttle service to and and from Dallas/Fort Worth International Airport for $10 per person, each way. Shuttle arrangements must be made in advance through the Great Wolf Lodge at 817-488-6510. There is no shuttle service to and from Dallas Love Field Airport. 

Meeting Details:

Where: Great Wolf Lodge, 100 Great Wolf Drive, Grapevine, TX 76051

When:  Friday, Sept. 21: Welcome and Dinner at Great Wolf Lodge

            Saturday, Sept. 22: Breakfast, Seminars, Lunch, Play Time & Dinner

            Sunday, Sept. 23: Breakfast, Seminars, Wrap-up & Lunch

 

Questions can be directed to the MRF's Director of Education, Shelby Moneer, at smoneer@melanoma.org or (202) 347-9675.